Booking System for Hot Desks
Let users book a desk by the day or half day on your own website, with payment at the booking and a clear view of your occupancy.
- check_circleNo commission per booking
- check_circleNo credit card required
- check_circleOnline within a day
Desks that fill themselves
Flexible working only works when booking is easy. Users want to see in the morning whether there is space left, and you want to know how many desks are taken today without counting.
With a calendar per type of desk users book themselves on your own website, pay per day or half day, and you see the occupancy per day.
What you handle with Bookedin
The parts you use day to day when renting out space, without separate tools around them.
Availability on your own site
Put your calendar on your website. Visitors see which times are free and reserve themselves.
A calendar per type of desk
Open desk, fixed desk or private office: every type gets its own rates and its own quantity.
By the day or the half day
Work with full days, mornings and afternoons, so one desk can be used twice a day.
Paid at the reservation
Reservations are settled online by iDEAL, Bancontact or card.
A fixed amount per month
You pay a subscription, not a percentage of every reservation.
Confirmations that go out by themselves
Your visitor receives the confirmation with time, location and instructions automatically.
Online in three steps
Create a calendar per space
Enter your rates and choose whether you rent by the hour, the half day or the day. See create your first calendar.
Put the calendar on your website
Paste a small piece of code onto your page. Works on your own site and on Wix, Squarespace or Webflow.
Ask for what you need
Switch on fields for group size, layout or catering. See adding custom fields.
What changes when you switch
How it goes now
- closeTracking desks in a spreadsheet
- closePromising more desks than you have
- closeInvoicing afterwards
- closeNo view of occupancy per day
- closeUsers calling to ask about space
With Bookedin
- checkOne calendar per space showing free and booked times
- checkDouble reservations ruled out
- checkBooking without a phone call or an email exchange
- checkPayment settled at the reservation
- checkRequirements and numbers complete in the booking
From ten desks to a whole building
Every plan includes two calendars. With more types of desk or locations you add calendars. See what that costs on the pricing page.
Frequently asked questions
You pay a fixed amount per month or per year, not a percentage of your bookings. Every plan includes two calendars; if you need more, you add them separately. Current amounts are on the pricing page, and you can try it free for fourteen days first.
Yes. You state how many desks each type has. Once they are booked for a day, that type is no longer available.
Yes. You set whether you work with full or half days, so a desk can be booked separately for the morning and the afternoon.
No. You copy a small piece of code from your dashboard and paste it onto the page where the calendar should appear. It works on your own site and on Wix, Squarespace and Webflow. If you get stuck, support will take a look with you.
Usually the same day. Creating a calendar and putting it on your site takes minutes; most of the time goes into entering your rates.
Any other questions? You can always email us at info@bookedin.nl.
